Route sheet taxi in Brussels: obligations, content and digitisation

In Brussels, taxi administrative obligations do not work the same way as in Flanders or Wallonia.

• Flanders: the main issue is Chiron.
• Wallonia: the daily route sheet applies to every vehicle assigned to a taxi service.
• Brussels: the route sheet explicitly targets rank taxis; street taxis fall under booked-trip logic — reservation, ticket and trip data.

Flanders, Brussels, Wallonia comparison →

1. What is a taxi route sheet in Brussels?

The taxi route sheet is a daily document to track a taxi vehicle's activity during service: driver, operator, vehicle, plate, identification number, service hours, trips, locations and boarding/disembarking times, amounts collected, breaks, odometer readings and taximeter.

Brussels Mobility provides an official template entitled Feuille de route — Ritblad, with fields for operator, BCE/KBO number, driver, plate, date, taxi identification number, service hours, breaks and odometer readings.

2. Who must complete a route sheet?

The order of 6 October 2022 (article 57) provides that, until the planned IT system enters service, rank taxi drivers must be able to hand control officers a daily route sheet, printed or electronic.

In Brussels, the daily route sheet obligation explicitly targets rank taxis — not street taxis in the same way as in Wallonia.

3. Rank taxi vs street taxi

The rank taxi is the classic taxi: taxi rank, roof light, taximeter, pickup without reservation in certain cases. The street taxi operates under reservation or booked-trip logic — drivers may not park within 100 metres of a rank, except for a booked trip.

For a rank taxi, the daily route sheet is the central document. For a street taxi, especially off-platform, the issue is proving the trip was properly booked or reserved.

Rank taxi vs street taxi guide →

4. Mandatory route sheet content

The Brussels order lists minimum information for rank taxis:

• date of the day;
• operator identity and contact details;
• vehicle identification badge number;
• registration plate;
• driver competence certificate number;
• service start date and time;
• digital taximeter odometer reading at service start;
• trip sequence numbers;
• boarding and disembarking addresses and times;
• amounts collected;
• service breaks;
• odometer reading at end of service;
• number of pickups and loaded kilometres at start and end;
• trip type: ordinary transport or person with reduced mobility.

The official template provides a trip grid with sequence number, odometer, location, time, total amount and remarks.

5. When to complete the route sheet?

Not all information must be entered at the same time:

• Before service start: date, operator, vehicle, plate, driver certificate, start time and opening odometer;
• Before each break: record the break;
• At latest at end of each trip: trip data;
• At end of service: closing information.

6. No-shows, flat fares and taximeter errors

All trips must be recorded on the daily route sheet, including no-shows and taximeter handling errors — with the corresponding note in the Remarks column.

For a flat fare, the taximeter must still be activated and the trip recorded with "flat fare" in Remarks. A flat fare does not exempt you from documentary trace.

The official template prohibits use of erasable ink. Any alteration of the route sheet constitutes an offence.

7. Electronic version and retention

The route sheet may be provided in printed or electronic form. It must be available for inspection, contain mandatory information, be filed by vehicle and date, and be presented to officers on request.

Retention: at least 7 calendar days in the device, then on independent media at head office or on a secure third-party server, for 5 years from the date of issue — filed by vehicle and date.

TaxiGer lets you keep this route sheet digitally: filed by vehicle and day, available for inspection and archived for the legal period.

8. Common mistakes to avoid

• filling the sheet from memory at end of day;
• forgetting no-shows and taximeter errors;
• using erasable pen;
• not documenting flat fares correctly;
• unable to retrieve sheets by vehicle and date during a control.

9. Uber, Bolt and platforms

Rank and street taxi drivers must issue a ticket after each trip and be able to provide certain data during a control. When a trip is reserved via a booking intermediary, the prior information obligation falls on that intermediary.

For rank taxis, article 57 and the route sheet still apply. The operator must centralise trip source, driver, vehicle, route, amount and proof of trip.

10. Street taxis off-platform

For a street taxi without Uber, Bolt or another intermediary, you must demonstrate the trip was properly booked. The digital booking form is the operational way to materialise that booking: client, time, pickup location, destination, driver, vehicle, price and trip data.

Conclusion

In Brussels, the taxi route sheet is a central document for rank taxis: complete, filled in at the right time, kept for five years and available during a control — printed or electronic. For street taxis, the priority is proof of booking or reservation, especially off-platform.

What do you risk during a control? →

FAQ

Official sources

• Bruxelles Mobilité — Taxi sector (route sheet template)
• Brussels taxi order of 6 October 2022